{"id":2585,"date":"2026-07-12T23:31:15","date_gmt":"2026-07-12T18:01:15","guid":{"rendered":"https:\/\/nextgenproschool.com\/erpv2\/?page_id=2585"},"modified":"2026-07-14T19:45:00","modified_gmt":"2026-07-14T14:15:00","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/nextgenproschool.com\/erpv2\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t \ud83d\udcd8 NextGen Pro School<\/span>\n\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\tPrivacy Policy <\/span>\n\t\t\t\t\t\t\t\t\t\t<\/h2>\n\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t
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\ud83d\udcd8 School-Level Privacy Policy for NextGen Pro School Solutions & Mobile Apps<\/strong><\/p>

\u00a0<\/strong><\/p>

Last Updated: December 2025<\/strong><\/p>

This School-Level Privacy Policy describes how your School manages, protects, and controls student, teacher, staff, and parent data while using the NextGen Pro School ERP System and Mobile Applications Service.<\/p>

NextGen Pro School provides the technology platform, but the School is the primary owner and controller of all student and staff data.<\/p>

Use of the Service indicates the School’s agreement to this Policy.<\/p>

\u00a0<\/p>

\ud83d\udd11 1. Data Ownership<\/strong><\/p>

\u2714 All data entered into the ERP or mobile apps\u2014including student records, staff information, assignments, attendance, announcements, images, documents, and communication logs\u2014belongs to the School.<\/p>

\u2714 NextGen Pro School processes data only on behalf of the School, according to School instructions.<\/p>

\u2714 Personal data is never shared, sold, or used by NextGen Pro School for advertising or unrelated purposes.<\/p>

\u00a0<\/p>

\ud83d\udcc2 2. Categories of Data the School Manages<\/strong><\/p>

The School may upload or manage the following information:<\/p>

Student Data:<\/strong><\/p>

– Name, roll number, class, section<\/p>

– Date of birth, gender<\/p>

– Parent\/guardian details<\/p>

– Attendance records<\/p>

– Homework & assignment submissions<\/p>

– Exam scores & report cards<\/p>

– Transport route information<\/p>

– Uploaded documents (ID cards, certificates, assignments)<\/p>

– Communication with teachers<\/p>

Parent\/Guardian Data:<\/strong><\/p>

– Name<\/p>

– Mobile number<\/p>

– Email address<\/p>

– Relationship to student<\/p>

– Communication logs<\/p>

Teacher\/Staff Data:<\/strong><\/p>

– Name<\/p>

– Email & mobile number<\/p>

– Job role & department<\/p>

– Class or subject assignments<\/p>

– Uploaded lesson materials<\/p>

– Attendance or academic inputs<\/p>

– Announcements or messages sent to parents\/students<\/p>

Administrative Data:<\/strong><\/p>

– School policy documents<\/p>

– Fee records (if used)<\/p>

– Timetables<\/p>

– Event calendars<\/p>

– Transport plans<\/p>

\u00a0<\/p>

\ud83d\udee0\ufe0f 3. How the School Uses This Data<\/strong><\/p>

The School uses the ERP \/ apps to:<\/p>

\u2714 Maintain academic records<\/p>

\u2714 Track attendance and performance<\/p>

\u2714 Communicate with parents & students<\/p>

\u2714 Upload assignments, homework, and study materials<\/p>

\u2714 Manage school transport (if enabled)<\/p>

\u2714 Monitor classroom activities<\/p>

\u2714 Issue announcements, notices & circulars<\/p>

\u2714 Manage fees and transactions (optional module)<\/p>

All data usage must comply with School policy and applicable laws.<\/p>

\u00a0<\/p>

\ud83d\udee1\ufe0f 4. Data Security Responsibilities<\/strong><\/p>

School Responsibilities:<\/strong><\/p>

– Limit ERP access to authorized staff only<\/p>

– Manage teacher and admin account permissions<\/p>

– Ensure staff follows secure data-handling practices<\/p>

– Train staff on privacy and digital safety<\/p>

– Respond to parent\/student data concerns<\/p>

– Request data deletion when required<\/p>

NextGen Pro School Responsibilities:<\/strong><\/p>

\ud83d\udd12 Secure hosting of all data<\/p>

\ud83d\udd12 Encrypted transmission (HTTPS \/ SSL)<\/p>

\ud83d\udd12 Encrypted data storage where applicable<\/p>

\ud83d\udd12 Firewalls & threat monitoring<\/p>

\ud83d\udd12 Regular vulnerability assessments<\/p>

\ud83d\udd12 Role-based access controls<\/p>

\ud83d\udd12 Backup and recovery systems<\/p>

We process data only under the School’s instructions.<\/p>

\u00a0<\/p>

\u2696\ufe0f 5. Student Privacy & Legal Compliance<\/strong><\/p>

The system is designed to support compliance with:<\/p>

\u2714 COPPA (Children’s Online Privacy Protection Act):<\/p>

The app collects data only from schools or parents, not directly from children.<\/p>

\u2714 FERPA-like Protections:<\/p>

Although FERPA applies to US schools, we follow similar principles:<\/p>

– Student records belong to the School<\/p>

– Parents have the right to view student records<\/p>

– Data must be kept secure<\/p>

\u2714 GDPR Guidelines for Minors (where applicable):<\/p>

– Data processing must be lawful and appropriate<\/p>

– Sensitive information is protected<\/p>

– Only required data is stored<\/p>

\u00a0<\/p>

\ud83e\udd1d 6. Data Sharing<\/strong><\/p>

Data may be shared only in the following cases:<\/p>

With Parents:<\/p>

– Student performance, attendance, homework, and announcements<\/p>

With Staff:<\/p>

– Information relevant to their assigned classes or duties<\/p>

With Technology Partners (Secure Only):<\/p>

Used solely for app functionality:<\/p>

– Firebase Authentication<\/p>

– Firebase Cloud Messaging<\/p>

– Firebase Analytics (anonymized)<\/p>

– Hosting & cloud storage<\/p>

– Payment gateway (if enabled)<\/p>

\u274c No data is shared with advertisers<\/p>

\u274c No data is sold<\/p>

\u274c No third-party marketing<\/p>

\u00a0<\/p>

\u23f3 7. Data Retention<\/strong><\/p>

The School determines how long data is retained.<\/p>

Typical retention:<\/p>

– Academic and attendance records: as per School’s academic policy<\/p>

– Communication logs: as needed for audit or safety<\/p>

– Documents and uploads: until removed by School staff<\/p>

If a school terminates its subscription, data can be:<\/p>

\u2714 Exported by the school<\/p>

\u2714 Deleted securely upon official request<\/p>

\u00a0<\/strong><\/p>

\ud83d\uddd1\ufe0f 8. Data Deletion Requests<\/strong><\/p>

Parents, students, or staff may request deletion of personal information.<\/p>

Requests must be submitted to the School administration first, because:<\/p>

\u2714 The School controls all records<\/p>

\u2714 Certain academic data cannot be deleted (e.g., attendance, marks)<\/p>

Schools can forward requests to:<\/p>

\ud83d\udce7 developers@nextgenproschool.com<\/p>

Deletion is completed within 7\u201330 business days, depending on School policy.<\/p>

\u00a0<\/p>

\ud83d\udc64 9. User Responsibilities<\/strong><\/p>

Users (teachers, parents, students) must:<\/p>

– Use the app for school-related purposes only<\/p>

– Not upload harmful, obscene, or illegal content<\/p>

– Not share login credentials<\/p>

– Follow School’s acceptable use policy<\/p>

\u00a0<\/strong><\/p>

\ud83d\udcac 10. Communication & Messaging Safety<\/strong><\/p>

The School may enable messaging features.<\/p>

To maintain safety:<\/p>

\u2714 Schools may moderate or review messages<\/p>

\u2714 Users may be blocked for misuse<\/p>

\u2714 Inappropriate content may be removed<\/p>

Messaging is for educational communication only.<\/p>

\u00a0<\/p>

\ud83d\ude8c 11. Transport & Location Data (If Enabled)<\/strong><\/p>

The School may use transport features to:<\/p>

– Display bus routes<\/p>

– Mark pickup or drop-off checkpoints<\/p>

– Notify parents of bus arrival<\/p>

The system does NOT track live GPS location of students.<\/p>

\u00a0<\/p>

\ud83d\udd17 12. External Links<\/strong><\/p>

If the app links to external websites, the School must ensure they comply with privacy policies.<\/p>

\u00a0<\/p>

\ud83d\udce2 13. Policy Updates<\/strong><\/p>

This policy may be updated. Schools will be notified via:<\/p>

– Website update<\/p>

– Admin dashboard<\/p>

– Email notice<\/p>

Continued use of the system indicates acceptance.<\/p>

\u00a0<\/p>

\ud83d\udcde 14. Contact Information<\/strong><\/p>

NextGen Pro School \u2013 Support & Administration<\/p>

\ud83d\udce7 Email: developers@nextgenproschool.com<\/p>

\ud83c\udf10 Website: https:\/\/nextgenproschool.com<\/p>

\ud83d\udcde Phone (India): +91 98880 40444<\/p>

\ud83c\udf0d Phone (International): +1-613-518-8710<\/p>

\ud83d\udccd Address: Vijay Market, Dasuya, Hoshiarpur, Punjab, India \u2013 144205<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

Privacy Policy \u00a0 Agreement \ud83d\udcd8 NextGen Pro School Privacy Policy \ud83d\udcd8 School-Level Privacy Policy for NextGen Pro School Solutions & Mobile Apps \u00a0 Last Updated: December 2025 This School-Level Privacy Policy describes how your School manages, protects, and controls student, teacher, staff, and parent data while using the NextGen Pro School ERP System and Mobile Applications Service. NextGen Pro School provides the technology platform, but the School is the primary owner and controller of all student and staff data. Use of the Service indicates the School’s agreement to this Policy. \u00a0 \ud83d\udd11 1. Data Ownership \u2714 All data entered into the ERP or mobile apps\u2014including student records, staff information, assignments, attendance, announcements, images, documents, and communication logs\u2014belongs to the School. \u2714 NextGen Pro School processes data only on behalf of the School, according to School instructions. \u2714 Personal data is never shared, sold, or used by NextGen Pro School for advertising or unrelated purposes. \u00a0 \ud83d\udcc2 2. Categories of Data the School Manages The School may upload or manage the following information: Student Data: – Name, roll number, class, section – Date of birth, gender – Parent\/guardian details – Attendance records – Homework & assignment submissions – Exam scores & report cards – Transport route information – Uploaded documents (ID cards, certificates, assignments) – Communication with teachers Parent\/Guardian Data: – Name – Mobile number – Email address – Relationship to student – Communication logs Teacher\/Staff Data: – Name – Email & mobile number – Job role & department – Class or subject assignments – Uploaded lesson materials – Attendance or academic inputs – Announcements or messages sent to parents\/students Administrative Data: – School policy documents – Fee records (if used) – Timetables – Event calendars – Transport plans \u00a0 \ud83d\udee0\ufe0f 3. How the School Uses This Data The School uses the ERP \/ apps to: \u2714 Maintain academic records \u2714 Track attendance and performance \u2714 Communicate with parents & students \u2714 Upload assignments, homework, and study materials \u2714 Manage school transport (if enabled) \u2714 Monitor classroom activities \u2714 Issue announcements, notices & circulars \u2714 Manage fees and transactions (optional module) All data usage must comply with School policy and applicable laws. \u00a0 \ud83d\udee1\ufe0f 4. Data Security Responsibilities School Responsibilities: – Limit ERP access to authorized staff only – Manage teacher and admin account permissions – Ensure staff follows secure data-handling practices – Train staff on privacy and digital safety – Respond to parent\/student data concerns – Request data deletion when required NextGen Pro School Responsibilities: \ud83d\udd12 Secure hosting of all data \ud83d\udd12 Encrypted transmission (HTTPS \/ SSL) \ud83d\udd12 Encrypted data storage where applicable \ud83d\udd12 Firewalls & threat monitoring \ud83d\udd12 Regular vulnerability assessments \ud83d\udd12 Role-based access controls \ud83d\udd12 Backup and recovery systems We process data only under the School’s instructions. \u00a0 \u2696\ufe0f 5. Student Privacy & Legal Compliance The system is designed to support compliance with: \u2714 COPPA (Children’s Online Privacy Protection Act): The app collects data only from schools or parents, not directly from children. \u2714 FERPA-like Protections: Although FERPA applies to US schools, we follow similar principles: – Student records belong to the School – Parents have the right to view student records – Data must be kept secure \u2714 GDPR Guidelines for Minors (where applicable): – Data processing must be lawful and appropriate – Sensitive information is protected – Only required data is stored \u00a0 \ud83e\udd1d 6. Data Sharing Data may be shared only in the following cases: With Parents: – Student performance, attendance, homework, and announcements With Staff: – Information relevant to their assigned classes or duties With Technology Partners (Secure Only): Used solely for app functionality: – Firebase Authentication – Firebase Cloud Messaging – Firebase Analytics (anonymized) – Hosting & cloud storage – Payment gateway (if enabled) \u274c No data is shared with advertisers \u274c No data is sold \u274c No third-party marketing \u00a0 \u23f3 7. Data Retention The School determines how long data is retained. Typical retention: – Academic and attendance records: as per School’s academic policy – Communication logs: as needed for audit or safety – Documents and uploads: until removed by School staff If a school terminates its subscription, data can be: \u2714 Exported by the school \u2714 Deleted securely upon official request \u00a0 \ud83d\uddd1\ufe0f 8. Data Deletion Requests Parents, students, or staff may request deletion of personal information. Requests must be submitted to the School administration first, because: \u2714 The School controls all records \u2714 Certain academic data cannot be deleted (e.g., attendance, marks) Schools can forward requests to: \ud83d\udce7 developers@nextgenproschool.com Deletion is completed within 7\u201330 business days, depending on School policy. \u00a0 \ud83d\udc64 9. User Responsibilities Users (teachers, parents, students) must: – Use the app for school-related purposes only – Not upload harmful, obscene, or illegal content – Not share login credentials – Follow School’s acceptable use policy \u00a0 \ud83d\udcac 10. Communication & Messaging Safety The School may enable messaging features. To maintain safety: \u2714 Schools may moderate or review messages \u2714 Users may be blocked for misuse \u2714 Inappropriate content may be removed Messaging is for educational communication only. \u00a0 \ud83d\ude8c 11. Transport & Location Data (If Enabled) The School may use transport features to: – Display bus routes – Mark pickup or drop-off checkpoints – Notify parents of bus arrival The system does NOT track live GPS location of students. \u00a0 \ud83d\udd17 12. External Links If the app links to external websites, the School must ensure they comply with privacy policies. \u00a0 \ud83d\udce2 13. Policy Updates This policy may be updated. Schools will be notified via: – Website update – Admin dashboard – Email notice Continued use of the system indicates acceptance. \u00a0 \ud83d\udcde 14. Contact Information NextGen Pro School \u2013 Support & Administration \ud83d\udce7 Email: developers@nextgenproschool.com \ud83c\udf10 Website: https:\/\/nextgenproschool.com \ud83d\udcde Phone (India): +91 98880 40444 \ud83c\udf0d Phone (International): +1-613-518-8710 \ud83d\udccd Address: Vijay Market, Dasuya, Hoshiarpur, Punjab, India \u2013 144205<\/p>\n","protected":false},"author":1,"featured_media":1433,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_canvas","meta":{"footnotes":""},"class_list":["post-2585","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/pages\/2585","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/comments?post=2585"}],"version-history":[{"count":3,"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/pages\/2585\/revisions"}],"predecessor-version":[{"id":3118,"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/pages\/2585\/revisions\/3118"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/media\/1433"}],"wp:attachment":[{"href":"https:\/\/nextgenproschool.com\/erpv2\/wp-json\/wp\/v2\/media?parent=2585"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}